General Terms and Conditions of Participation

  1. The organizer of the Conference is  indicated on website : https://renewenergy.pl/
  2. The number of conference participants is limited. The ability to participate in the conference is determined by the order of registration
  3. To register for the conference, you must register online via the registration form at https://renewenergy.pl/rejestracja/ or send the application form together with the transfer confirmation to the e-mail address oze-konferencja@urk.edu.pl
  4. In order to be included in the list of conference participants, it is necessary to making contributions for attending the conference by the date indicated on the financial document
  5. A few days before the start of the conference, all registered participants who have paid in time to attend the Conference will receive an e-mail confirming their attendance at the 8th International Conference "Renewable Energy Sources" with practical information about the organization.
  6. Admission of participants to the venue is possible after prior registration and acceptance of these Regulations
  7. Upon registration, the conference participant:
    • agrees to the processing of personal data, included in the application form, by the Organizers and other authorized entities for purposes related to the organization and participation in the conference, in accordance with the Act of 29.08.1997 on the protection of personal data (i.e. Journal of Laws of 2016, item 922, as amended). Consent also covers the processing of personal data in the future, if the purpose of processing does not change. At the same time, the participant acknowledges that the Organizer is the administrator of personal data and that he/she has the right to inspect and correct personal data, and that the provision of such data is voluntary, but is a condition for participation in the conference. The Organizer informs that the participant's consent may be withdrawn at any time, and the withdrawal of consent shall not affect the legality of the processing performed on the basis of consent before its withdrawal.
    • consents to the use of his/her image by the Organizer or other persons commissioned by the Organizer, including reproduction by all techniques, distribution and publication in the press, brochures, leaflets, electronic media in connection with the organization, participation, reporting on the course and documentation of the conference, if such needs arise. At the same time, the participant acknowledges that the Organizer in this part is the administrator of personal data and that he/she has the right to inspect and correct personal data and that providing such data is voluntary but is a condition for participation in the conference. The Organizer informs that the participant's consent may be withdrawn at any time, and the withdrawal of consent does not affect the legality of the processing performed on the basis of consent before its withdrawal.
  8. The organizer reserves the right not to accept the persons or companies promoting themselves who have applied to participate, as well as to cancel a previously accepted application without giving a reason. In such a case, the applicant person or company will be informed of the cancellation of the application individually by the organizer.
  9. The participation fee must be transferred to the account indicated on the confirmation of application or invoice by the date specified on the document.
  10. Prices for participation in the conference are net prices, VAT should be added to the quoted amounts except for entities exempt from this tax.
  11. Instead of the registered person, another employee of the company may take part in the conference. In case of a change in the data of the person who will participate in the conference, the submitting institution is obliged to e-mail the organizers about the change no later than 05.2023r.
  12. In the event of cancellation of a person's participation in the conference, the reporting institution is obliged to e-mailing a written cancellation of participation, at the latest by 05.2023r. At the same time, the organizers do not realize refunds on cancellation of Participation.
  13. Failure of a participant to attend the conference and failure to make payment does not constitute cancellation of participation in the conference.
  14. If the participant does not inform in writing about the cancellation of participation in the conference, The organizers will not refund the fee paid, and if the payment is not made before the conference, the submitting institution will be charged the total cost of participation in the conference.
  15. The organizers reserve the right to make changes to the program
  16. Organizer shall not be liable for items Conference participants, which may be lost, destroyed or stolen during the Conference.
  17. During the conference, the organizer reserves the right to take photographs and record the proceedings in the form of photographic and film documentation of speeches and images of participants for use in publications and on the organizers' websites.
  18. The organizers are not responsible for delays in implementation, non-implementation or non-use by the participants of any point of the program of the event in the event of force majeure in the form of: adverse weather conditions, strikes, war, health hazards, riots or civil unrest, disaster (including telecommunications or construction), restrictions set by the authorities and natural disaster (fire, flood, earthquake, volcanic eruption, etc.).
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